Create a booklet – easy!

I wanted to create a booklet and although I found information that enabled me to do this in Word, it was turning into a complex task.    From the print menu I needed to identify my pages in order of printing, ie page 12,1; 2,11; 10,3 etc.  Despite doing this, it wasn’t working as simply as I would have liked.  When I numbered my pages in a 12 page booklet, the printer churned out page after page, with numbers such as 52 and 64 on my pages.    Also it would appear very tedious to have to identify pages in order of printing with a very large document.

I came across a really simple solution via Office Watch.  I saved my Word document as a PDF file, (Office 2007 users can do that with the free Save As PDF add-in) and then printed the PDF saved version as a booklet.

How to print your PDF document as a booklet:

Go to File > Print, then, Page Scaling (left hand side of the Print menu) – click on ‘booklet printing‘.

If your printer is capable of back to back printing, go down to booklet subset (underneath page scaling) and select ‘both sides’.  Quick and simple.

If you are creating your A4 document to be printed as an A5 booklet, I’d recommend replacing a 12 pt font with 17pt in your original document, and make headings 20 pt.

Summarising tool

If you have Word 2007, there is a really neat tool that will enable you to automatically summarise a lengthy document.  I used it for my previous post: Are Underprivileged Students Better Off Without Computers?

You simply need to add the icon to your tool bar.  The How-To Geek will show you how to do this.  Then whenever you want to summarise a document, click on the summarise icon and you have a choice of options. For example, you can replace the article with a summary, place an executive summary before the article or highlight main points in the article.  Besides being a great time saver for writing summaries, I find it useful when I have to read lengthy reports. If they are web based, I select the article, right click and select ‘text only’  paste them into Word and summarise.

Thanks to Paul Hamilton and  Free Digital Tools for a UDL approach for leading me to this great find.